Speaker appoints three key positions

Speaker of the House Calvin K.Y. Say announced today he appointed C.J. Leong as the House of Representatives Chief Clerk, replacing Patricia Mau-Shimizu upon her retirement.

House Chief Clerk: Leong has served in the House for over 25 years. Most recently, she was the Director of the House Majority Staff Office. Prior to that, she served for 16 years as the Assistant Chief Clerk and nine years with the House Finance Committee. She has a degree in Business Management from the University of Maryland and is a U.S. Army veteran.

House Majority Staff Office: Speaker Say also announced the appointment of Joan Yamaguchi as the new Director and Rebecca L. Anderson as the Assistant Director of the House Majority Staff Office.

Joan Yamaguchi is an attorney who has worked at the legislature for over 10 years in various capacities. Prior to her appointment as Director, she served as the Assistant Director at the House Majority Staff Office. She also worked for the Hawaii Insurance Commissioner, and as Chief Legal Counsel for and Administrative Director of the Public Utilities Commission. Yamaguchi has a law degree from Southern Methodist University.

Rebecca Anderson joined the House Majority Staff Office this past year after serving in the Senate Majority Research Office for several years. Prior to working at the legislature, Anderson focused on the areas of nonprofit management and issue advocacy in both Hawaii and Texas. In Hawaii, she worked with homeless clients at the Legal Aid Society of Hawaii, and managed activities at the federally-fund Housing and Urban Development (HUD) Homeless Holistic Legal Services Program. She holds a law degree from the William S. Richardson School of Law and a bachelor's degree from Rhodes College.

The three appointments are effective December 1, 2011.

Hark! The Herald Angels Sing

Holiday wisdom from the House Chief Clerk's Office.

The House Paperless Project

By Patricia Mau Shimizu, House Chief Clerk

While cost factors are always important in the services offered by the House to its members and the public, the primary objective for paperless efforts is the use of technology for better informed legislators and increased public participation for the best possible legislation or legislative actions.

It's difficult to quantify any savings to the House as a whole from the reduction in the use of paper. However, from the standpoint of looking at the Printshop operations in isolation, paper usage was down significantly - 1 million copies less than 2007 - during January's bill introduction period and as a result of the enrollment of 30 House members for the paperless Chamber project.

The members who are enrolled in the paperless project receive the following in electronic form: the Order of the Day, Senate bills crossing for First Reading purposes, and all bill copies for items up for Third and Final Reading.

We don't think electronic copies suffice for Constitutional decking purposes; e-docs were not envisioned during the last Constitutional Convention. (A constitutional amendment to clarify that e-docs can satisfy decking requirements will need to be introduced, enacted and sent to the electorate for ratification.)

The legislature made major technological enhancements in order to accommodate paperless activities:

• In the House Chamber, data and electrical lines were wired for each member's desk.
• Secure wireless network capabilities for members were installed in the Capitol building.
• Laptop upgrade for each member.
• Software enhancements for Neighbor Island members so they can retreive email from their home island.
• Installation of outlets in the House Finance Conference Room.
• Installation of outlets in other conference rooms will be completed during the interim.
• Dissemination of legislative documents in e-docs (for the OD, action sheets, memos).
• Use of links and other enhancements to make e-docs more user friendly.
• Electronic posting of all Senate and House testimony on bills/resolutions.

Projects were also completed to accommodate paperless activities of the public:

• Installation and expansion of the wireless network at the State Capitol.
• Continuation of all documents in PDF and HTML formats.
• Electronic posting of all House and Senate testimony submitted.

As a result, members who are proficient in Eclipse, and all the different reports and tracking systems, have at their fingertips all legislative documents which usually take up about 3 -4 bookshelves.

Members are able to bring their laptops out into the community to answer bill status and bill description questions. Members are also much more available and accountable to their constituents via e-mail.

The public is now able to submit testimony via email. This is a huge cost savings for the public who participate in the legislative process, eliminating the need to submit 25-30 copies. During large public hearings, such as the hearings on Hawaii Superferry or GMO taro, the House has streamlined the hearing process by utilizing email accounts to accept testimony and posting testimony online after the hearing.

The House remains committed to the paperless project. During the interim, we will be looking at the following for future implementation, provided they fall within our budget:

• Streaming and archiving of selected committee hearings.
• Additional paperless efforts at the committee hearing level.
• Expanded use of e-docs for internal communication.